Booth equipment

Each 10' x 10' booth will be set with 8' high gray back drape, 3' high gray side drape, one 6'L x 30"H black draped table, two Limerick® chairs by Herman Miller, one wastebasket, and one 5amp electrical drop. Additional electrical needs can be ordered through the facility. Booths 300 sqft or less will receive an identification sign. Booths larger than 300 sqft may receive an identification sign upon request.

Exhibit hall carpet

The exhibit hall and booths are carpeted with existing facility carpet.

Discount price deadline

To take advantage of advance order discount rates, place orders on FreemanOnline by September 29, 2025.

Exhibitor move-in

Monday, October 27, 2025

2:00 PM - 8:00 PM

Exhibit hall hours

Tuesday, October 28, 2025

8:30 AM - 6:00 PM

Exhibitor move-out

Tuesday, October 28, 2025

6:00 PM - 10:00 PM

Warehouse shipping address:

Exhibiting Company Name / Booth Number

Boston Lights Expo & Conference 2025

C/O Freeman

25 Doherty Ave

Avon, MA 02322

USA

Warehouse shipping information:

The Freeman warehouse will be closed Monday, October 13, 2025 for Indigenous People's Day. Ship early to avoid delays and save money.

Freeman will accept crated, boxed or skidded material beginning September 29, 205 at the above address.

Material arriving after October 21, 2025 will be received at the warehouse with an additional after deadline charge.

Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.

Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 4:00 PM.

Certified weight tickets must accompany all shipments.

If required, provide your carrier with this phone number: (888) 508-5054.

Due to space restrictions of the loading dock and freight elevators at the Omni Boston Hotel at the Seaport, any pieces exceeding 6'9" wide, 9' deep, 10' tall MUST be unpacked on the loading dock (under EAC/Exhibitor supervision).

Additional labor charges may be incurred. If any of your shipments will exceed this sizing or if you need any additional information with regards to your oversized freight please reach out to Caryn.Leavitt@Freeman.com

Freeman

We want you to have a successful show. If we can be of assistance, please contact Exhibitor Support. If you need to book or quote shipping services, please contact Freeman Transportation®.

Exhibitor frequently asked questions

For more information and helpful hints on products and services, ordering and invoicing, shipping your freight, and other top questions, please visit FreemanOnline's FAQ page.

Exhibitor service hours

Our Exhibitor Services team will be available from 8:00 AM - 5:00 PM from the first day of Exhibitor Move-in to the last day of Exhibitor Move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.

Yes, see below for pre-show, during show, and move-out checklists.

Pre-show checklist:

Labor information:

Carefully read the Union Rules and Regulations to determine your labor needs.

Refer to your ordering site under Display Labor for Straight time and Overtime hours.

Show paperwork and labels:

Complete the Outbound Shipping paperwork online and Freeman will gladly prepare your outbound Material Handling Agreement and labels in advance.

Ensure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

During show checklist:

On-site information:

Please arrive with enough time to set up your booth.

Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk.

Move-out checklist:

Dismantle and move-out information:

All exhibitor materials must be removed from the exhibit facility by October 28, 2025 - 10:00 PM.

Return shipments from the show will not be picked up directly from Omni Boston Hotel at the Seaport. All exhibit freight will be returned to the outbound address located at:

Freeman Warehouse

25 Doherty Ave

Avon, MA 02322, USA

Shipments can be picked up between Thursday, October 30, 2025 - Friday, October 31, 2025 between the hours of 8:00 AM - 4:00 PM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.

Excessive trash and booth abandonment:

Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move-out.

Clear out booth. Any excessive materials left in the booth at the end of the event will be considered trash.